How to Rotate Photos Attached to an Outlook Email Message and Save the Changes | Outlook Daily Tips
A frustrated user (one of many over the last few days) received photos by email but the attached images need rotated 90 degrees to be viewed correctly. He wants to rotate the pictures and save the rotated image back to the message in Outlook, so the next time he views it, it won’t need rotated again. I’m trying to rotate a picture attachment and save it so I can see it in an upright position, and the stupid thing still won’t save. In order to save the rotated image, you need to complete specific steps, beginning with opening the message – its not possible to save changes back to the message from the reading pane. Secondly, you need write access to both the image (so you can save the rotation) and the message (so you can save changes back to the message.) Finally, you need to save changes to the image then save changes to the message. Outlook 2010 requires an extra step after opening the message: placing the message into edit mode. Note: these methods only work if the image is attached. If the photo is embedded in an HTML message (ie, you can see it without opening the [...]
View Message Source in Outlook | Outlook Daily Tips
The “View Source” option is sometimes a bit tricky to find in Outlook 2010′s reading pane (or in opened messages). When I right-click in the body of an email either in the reading pane or in the separate window containing the email, the “View Source” option is not always in the menu. It’s listed for some HTML emails, but not all HTML emails. It’s available for all HTML messages. In some HTML messages, you can right click anywhere in the message and the menu will have the View Source command, but in other HTML messages (all of the messages I need to the view source of!) you will need to right click at the very bottom of the message to see the command. How close to the end of the message will depend on the message layout: you may be able to right click just under the last text block on some messages but will need to be at the very bottom on other messages. The difference between where it works and where it doesn’t work is just a few pixels, as seen in the following screenshot that compares the two menus. Why the difference? Tables. The View source command [...]
Setting Time Zones with Recurring Appointments | Outlook Daily Tips
A new feature, introduced in Outlook 2007, allows the user to select the time zone for an appointments. This makes it easier to schedule appointments as you don’t need ot use the dual time zone feature or think about what time it is halfway across the country or around the world. However, when you are working with recurring appointments, you need to set the time zone in the recurrence dialog, not on the appointment screen: “I have a conference call that occurs every month at 1500 UTC, with no respect to daylight savings time. I’m trying to find a way to tell Outlook to base this meeting on 1500 UTC. The time zones button on the ribbon does nothing.” When you click the time zone button, the time zone shows on the message form. However, if you have recurrence selected, the time zone field shows in the recurrence dialog. When you have a recurring appointment and want to edit the time zone after the appointment is created or saved, the time zone button will highlight when you click on it, but the time zone fields will not show on the appointment form. You need to click the recurrence button and [...]
Reply to a Message with a Meeting Request | Outlook Daily Tips
Outlook Tip 926: Outlook 2010 introduces an often-requested new feature: Reply with a Meeting Request “Can I create an appointment from an email with all the people from the email? Example: I get an email with 5 people in the to/cc lines. I want to right-click and select Create Meeting and Invite These People. Outlook creates an appointment based on that email AND adds everyone to the Invitee list so when I go into scheduling assistant their names are already filled in. I’m currently using Outlook 2007, but if this exists in Outlook 2010 that would be great.” Reply with a Meeting Request is a new feature in Outlook 2010, although not very obvious or discoverable. You can reply with a meeting request using one of three methods: Select (or open) a message, click the Meeting button by the Reply /forward buttons. (I suspect most people see the button and think it opens a new blank meeting request.) Right click and drag the message to the calendar button. Choose Create here as a meeting request. Ctrl+Alt+R This creates a meeting request to all addresses on the message and includes the message body. If you don’t want to include the message [...]
How to Open Outlook 2010′s Email Properties Dialog | Outlook Daily Tips
An administrator wanted to know how to open the Email Properties dialog: “In outlook 2007 I double clicked the email address once Outlook had underlined it in the To field, then the email properties box opens and I could change the email type to Internet Type. But in outlook 2010 that feature is not there.” It’s there, its just harder to find. To get to the property dialog you are looking for, hover over (or click on) the address and the new contact card will display. Click on the icon that resembles a page then choose Outlook Properties at the bottom. Outlook 2010′s new Contact card, which comes up when you hover over any email in the reading pane, open message, or in the address field of a reply or forward. To see email address properties, you need to expand the button and select Outlook Properties: If it’s a one-off address (no contact exists), you should get the simple Email Properties dialog where you can change the address type. If Outlook Properties opens a contact form, you will need to repeat the steps above on the email address in the contact.
Tip 914: Change Advanced Search ‘Search subfolders’ setting? | Outlook Daily Tips
Search Subfolders default setting of unchecked is a change in behavior from Outlook 2003 and earlier. In the older versions users needed to uncheck Search Subfolders but beginning with Outlook 2007, the checkbox is deselected.
Tip 903: Create Great Looking Email Templates
Microsoft Office Online released several Outlook email templates and signature samples in a “5 Minute Makeover” series. You can use the samples for your mailings or as a base for your own designs. Videos showing how to re-create the templates are also available. This series of templates was designed in Outlook 2010 but should work and look correct when sent from Outlook 2007 and Outlook 2003 (with Word as the editor). They may do ok in older versions, although some design features may not be supported. The emails created with these templates should look good when received by any email client, however they are affected by “the template bug” which affects SMTP users and was fixed by the July 11 2011 hotfix for Outlook 2010. Templates for other Office applications are also available in the 5 minute make-over series.
Following last week’s tip on sorting tasks, James offered: “This also makes me think it could be worth mentioning to people when you want to sort by 1 column, you can just click the column header. To sort by more than one column, most users will probably go to customize view, but holding shift and clicking a second column is way easier.” Ah, yes, all the little tricks we forget about when we don’t use them often. As everyone knows, you can sort by any column by clicking on it. If you click on a different column, sorting is now (only) by that column. But hold Shift as you click and it adds the new column to the sort order. This tip was more useful in older versions where the list view is always one line but it’s definitely faster to turn off the reading pane (or drag it to the right so you can see all field names) and sort than it is to go into Customize View and change the sort order. Use the View menu commands (View ribbon in Outlook 2010) or the keyboard shortcuts to turn the Reading pane off and on. The keyboard shortcuts are: [...]
The first step to fix a profile is to open the profile outside of Outlook. To do this, you need to "open Control Panel, Mail" but Windows hides the Mail icon in a Control panel group and many users can’t find it. For this reason, we recommend users open the Control Panel and type Mail in the search field, or switch to classic or Icon view. Note: if you use a 32-bit version of Outlook 2010 on 64-bit version of Windows, the Mail icon is labeled “Mail (32-bit). Windows 7 In Windows 7, you can find Mail (or Mail (32-bit)) one of three ways: Search for Mail (1) Switch to Icon view (2) and look for it Look in the User Accounts and Family Safety category (3) My preference is using Search, in part because it works in all Windows versions. I can type Mail in the Start menu’s search field and if it’s not listed in the results on the Windows Start menu, I can click on the Control panel heading to find it. Note: When you type Mail in the Start menu’s search field, if the Mail applet doesn’t come up, click the Control Panel heading to restrict [...]
Thanks to Shawn for finding this Outlook 2010 Instant Search bug. When you use the individual navigation modules in Outlook 2010 and use search, the More button displays the fields associated with the folder type. For example, if you are in Notes module, you only see notes fields; in Tasks module, you see task fields; in Contacts module, you see contact fields. That’s how it should be. If, however, you use the Folder list, the More button only displays mail fields. Because Notes (with limited fields) makes it so easy to notice the difference, I’m using screenshots from the Notes folder here, but it is a problem found in all folder types. The solution, at least for now, is to use the navigation pane modules or type the field names in rather than picking from the More fields list. Type the field name (no spaces) in this format: fieldname:(keyword) Once you learn the fields names, it’s often faster to type the query anyway as switching between mouse and keyboard is slow. Use Ctrl+E to initiate the search and your fingers never need to leave the keyboard. See my last tip for search query tips.
