By default, the Email display as field uses “Full Name (firstname.lastname@example.org)” format. But, if you change the entry in the Email Display as field, that is how the contact will display in the Contact Group.
If you have contacts in Outlook and want them in Hotmail, there is no need to export to a CSV file and import the contacts using Hotmail online.
With multiple accounts in an Outlook 2010 profile, you can have ridiculous number of calendar and contact folders in your navigation pane. Older Outlook versions are susceptible too, especially if you use the LinkedIn or Windows Live social connector. We show you how to reduce the clutter.
A user wanted to know if Outlook can display the total count of members of a Contact Group (distribution list). Yes, this is possible. Open the Contact Group and click Forward > In Internet Format. This creates a new message with the contents of the DL in a text file. Double click on the attachment (named “group_name.txt”) to open the file then go to the View menu, Status Bar command to show the Status bar. Note: If Word Wrap is enabled on the Format menu, Status bar will be disabled. You need to go to the Format menu and turn off Word Wrap first. Click anywhere in the last line and look for the line number in the status bar. Subtract 4 to get the total number of members.
A user wanted to know how to delete all anniversary and birthday items from the contacts section of Outlook 2010. It’s actually very easy and doesn’t require you to open each contact. Plus, it works with all versions of Outlook. To Edit Contacts To quickly edit Contacts, switch to a list view then add the Birthday and Anniversary fields to the view. Group by one of the fields. Drag contacts to the “None” group. Repeat with the other field. Reset the view when finished. Tip: This works with many (but not all) fields. To Delete Events from the Calendar If you want to remove the Calendar events Outlook created, switch to a list view, search for birthday or anniversary in the subject field, then select all and press Delete.
An administrator wanted to know how to open the Email Properties dialog: “In outlook 2007 I double clicked the email address once Outlook had underlined it in the To field, then the email properties box opens and I could change the email type to Internet Type. But in outlook 2010 that feature is not there.” It’s there, its just harder to find. To get to the property dialog you are looking for, hover over (or click on) the address and the new contact card will display. Click on the icon that resembles a page then choose Outlook Properties at the bottom. Outlook 2010′s new Contact card, which comes up when you hover over any email in the reading pane, open message, or in the address field of a reply or forward. To see email address properties, you need to expand the button and select Outlook Properties: If it’s a one-off address (no contact exists), you should get the simple Email Properties dialog where you can change the address type. If Outlook Properties opens a contact form, you will need to repeat the steps above on the email address in the contact.
We get a lot of questions about the Location dialog that comes up the first time you enter a phone number in contacts. This is the Windows Phone & Modem dialog and you need to enter your telephone area code and save it before you can enter phone numbers for contacts. Yes, even if you don’t have a modem or call contacts from Outlook, you will still need to enter an area code. If you need to edit the setting later or create multiple dialing locations, go to Windows Control Panel, Phone and Modem. From there you can Edit the current dialing settings or click New and add another dialing location. Tip: Normally, you should select the country you live in and enter your telephone area code. This allows Outlook to properly format the number and add the country code to it. If you don’t want Outlook to format the number, choose International Freephone from the Country/region menu. This is normally used for 800 numbers and does not reformat the phone numbers. However, if you click the buttons (Business, Home, Mobile etc) it will add 800 to the number.
Update from Gabe [MSFT]: The Outlook and Hotmail teams have identified the bug that is causing Contacts not to sync. The workaround is to populate a URL in the “Web page address:” field for the Contact. The Product Team is working on a Hotmail server bug fix to address the issue longer term. This is expected to be fixed before the end of September 2011. It will be a server-side update. Outlook Connector users discovered a bug in the Contact sync process. When contacts that were created or edited online are later edited in Outlook, the changes won’t sync up to the server. New contacts created in Outlook should sync up fine, but the new contacts may not be visible online until you log out of Hotmail and log back in. The Outlook Connector group is aware of the problem and until a fix is released, their recommended workaround is to only edit Contacts online, not in Outlook. New workaround: enter a URL in the web address field. (That’s easy enough to do.) In limited tests, when I copy & paste the edited contact in place (Ctrl+C, V), the copy syncs up to the server. Delete the original to avoid [...]
In Outlook 2007 and older, users could open an item then go to File, Properties and view a dialog that included archive options, importance and sensitivity settings, and the sent, received, and modified times.
In Outlook 2010, the properties dialog is the Message Options dialog – it has archive options, importance and sensitivity settings, expiration settings, contact and category options, Internet header, and read receipts requests, but not the modified time.
While you can create a custom view to display the modified time, its generally easier to use the properties dialog to view it.
To view the old Properties dialog, you’ll need to customize the ribbon.
- Open an item – if you want to view the properties of an appointment, open a new or existing appointment – and go to its File, Options, Customize Ribbon (or Quick Access Toolbar).
- Select All Commands from the Choose Commands From menu at the top of the dialog.
- Click in the list below and hit Q on the keyboard to jump down the list, then look for Properties 3 or 4 entries up from the first Q command.
- There will be 3 “properties” (2 for the QAT) – you want the plain old “Properties” command.
- Select it and click Add to add it to the ribbon or QAT.
That’s all there is too it. You’ll need to repeat for each item type (contacts, tasks, etc) where you need to use the Properties dialog.
I’m seeing quite a bit of confusion over the Suggested Contacts folder in Outlook 2010.
- It’s a contacts folder containing addresses you’ve sent mail to that are not already in your “good” contacts folder.
- It’s not a copy of the autocomplete cache, although addresses in the folder should also be in the autocomplete cache (unless you cleared the cache).
- Importing an old NK2 will not add addresses to the Suggested Contacts folder – it adds them to the autocomplete cache. (Use the importnk2 startup switch.)
Suggested Contacts was created as a response to the requests for the ability to automatically add addresses you send mail to, to the contacts folder. It also answers a problem with the autocomplete cache: many users were using it as an address book and not saving contacts to their Contacts folder. If the autocomplete cache was corrupt, the user lost all of their addresses.
Rather than pollute the contacts folder with contacts users may not want to save, Outlook saves them in a new folder. If you receive a message from someone (and replied) but forgot to create a contact for them, you can go into Suggested Contacts folder and drag or move the contact to your Contacts folder.
If you open the mailbox on, or move the pst to, another computer, you’ll have the addresses available to you.
In my experience, Outlook isn’t real good at figuring out if a contact exists, so it errs on the side of creating contacts – as a result, you might find duplicates in the folder. More than a few people opened the Suggested Contacts copy of an contact thought Outlook was deleting mailing addresses and phone numbers from contacts, only to discover they were looking at the contact saved to Suggested Contacts.
If you don’t want to use Suggested Contacts you can disable the feature. Go to File, Options, Contacts and uncheck the option to “Automatically create Outlook contacts for recipients that do not belong to an Outlook Address Book”. You’ll need to delete the contacts already in Suggested Contacts. (Clear the autocomplete cache or disable it from the Mail section –autocomplete options are near the bottom of the dialog.)